WELSH LAWN BOWLS (WLB)
Welsh Lawn Bowls is the sole Governing Body for Outdoor Flat Green Bowls in Wales.
SECRETARY ROLE DESCRIPTION
SKILLS/QUALITITIES REQUIRED:
• Well organised
• Eye for detail
• Passionate about the WLB and its future
• Able to work well with others and on their own
• Prepared to make a regular time commitment
• Friendly & outgoing
• Good with IT / computers / email
• Good communicator & recorder
• Able to present reports and findings at Executive Meetings and other meetings that are required to attend
• Able to deal diplomatically with Member of the WLB and its associated partners/organisations
QUALIFICATIONS / TRAINING / EXPERIENCE REQUIRED:
• Ideally have experience of holding a post of Secretary at County Level
• Experience in administration role (professional or voluntary)
RESPONSIBILITIES AND DUTIES:
The Secretary will be responsible for the administration of the WLB and in doing so contribute to the good governance and management of the WLB - in this capacity they shall fulfil the following duties:
National Governance:
• To understand the WLB Constitution and Policies
• Effectively communicate all WLB policies, principles and values in a clear and professional manner, be it internally or externally.
The Secretary should:
• Prepare the Agendas for Meetings.
• Plan including venue, date, times for meetings.
• Send adequate notice of the meetings.
• Collect and collate reports from officers.
• Call for and receive nominations for committees and other position for the WLB AGM.
• Ensure that accurate minutes are taken and written up after each meeting.
• Read, report, reply and file correspondence promptly.
• Collate and arrange for the printing of the handbook and annual report.
• Maintain files and legal documents such as constitutions, policies, and protocols.
• Acts as the public face of WLB consulting with members of the public, affiliated bodies, and Bowls Wales.
• Represent WLB at meetings and report back information.
• Other Tasks: as directed by the Management Committee.
• To be present at the AGM and any EGM to offer support and information where required.
• Take minutes for AGMs and EGMs
• Work closely with WLB President and Vice President
• Work closely with the WLB’s Assistant Secretaries and delegate work as necessary.
• Work closely with the WLB Treasurer – particularly regardingmaintenance of records.
Knowledge and Skills Required:
• Always has a clear understanding of the need for good governance.
• Can communicate effectively.
• Is computer literate.
• Is well organised and can delegate tasks.
• Can maintain confidentiality on relevant matters.
• Has a good working knowledge of the constitution.
The closing date for applications for these posts is 12.00hrs on Monday 18th September 2023.
Interviews will take place the week commencing Monday 9thOctober.